Job Title:                       Payroll Supervisor

Reports to:                    Chief Financial Officer

Dept./School:                Finance Department

Wage/Hour Status:        Exempt

Pay Grade:                     AS2 – 226 days

Date Revised:                02/10/2023

 

 

Primary Purpose:

 

Direct and manage payroll activities of the district. Develop and implement payroll procedures to ensure timely processing of payroll and the applicable payment of all benefits and payroll deductions. Ensure compliance with applicable state and federal laws and regulations.

 

Qualifications:

 

Education/Certification:

• High school diploma or GED
• Business School courses
• Bachelor’s degree preferred

 

Special Knowledge/Skills:

• Knowledge of local, state, and federal requirements relating to payroll issues and reports
• Knowledge of auditing and accounting principles
• Effective communication and interpersonal skills
• Proficiency skills in keyboarding and file maintenance
• Ability to work with numbers in an accurate and rapid manner
• Ability to use personal computer and software to develop spreadsheets and databases
• Ability to supervise personnel

 

Experience:

• Five years of payroll experience at a high level of responsibility
• Three years of supervisory experience over payroll function preferred

 

Major Responsibilities and Duties:

 

1. Demonstrates thoroughness, reliability, and a high degree of accuracy in performing work assignments.
2. Works cooperatively with others and maintains a positive attitude in the work environment.
3. Demonstrates initiative and good judgment in problem solving and decision making.
4. Reports promptly and maintains satisfactory attendance.
5. Uses time productively and efficiently.
6. Follows district policies, rules, and regulations.
7. Accepts supervisory direction.
8. Strives to improve job skills and knowledge.
9. Demonstratre tact, courtesy, and helpfulness in dealing with staff, students, parents, and visitors in the district.

Payroll

10. Supervise and control payroll preparation and production, including regular, special, and supplemental payrolls. Ensure adherence to standards and procedures, and take action to correct problems, delays, and inaccuracies.
11. Ensure accuracy of payroll data input and calculations, balancing each payroll prior to check disbursement.
12. Process payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, insurance, etc.
13. Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems, and participate in developing, implementing, and testing procedures.
14. Process and resolve direct deposit and other banking interactions.

Personnel Management

15. Select, train, and supervise payroll staff and make recommendations relative to placement, transfer, retention, and dismissal.
16. Evaluate job performance of employee(s).

Administration

17. Collaborate and communicate with administrators, principals, directors, and staff regarding payroll-related issues. Assist with the equitable resolution of complaints, concerns, and problems in the area of payroll.
18. Work cooperatively with Human Resources and Business Services to process hiring, leave, terminations, and other employment-related issues.
19. Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable records.

Supervisory Responsibilities:

Supervise and evaluate work of payroll clerk(s).

Equipment Used:

Personal computer, printer, fax machine, copier, and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Demands:

• Repetitive hand motions; prolonged use of computer
• Prolonged work hours